Labgroup and NG Partners/Xerox mobilise their combined expertise to assist customers in the archiving of their documents to achieve equivalent probative value (PSDC).

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Stéphane Nonnweiler, Managing Director of NG Partners – Xerox dealer in Luxembourg – and Bernard Moreau, CEO of Labgroup, unveiled this Thursday 24th September 2015 the benefits of their combined competences in electronic archiving.

Together, the two associates propose a concrete and global offer which goes from the dematerialisation to the destruction of documents, through to electronic document management and the integrated conservation of the electronic archives.

NG Partners/Xerox, specialised in printing and document management and Labgroup, natural candidate for PSDC having been a third party archiver for 38 years, have already defined a strategyconcerning the adoption of the law of the 25th of July 2015 relative to electronic archiving.

This new law acknowledges the probative value of electronic copies of paper documents that therefore allows their destruction, and creates the PSDC status (Dematerialisation and Archiving Service Provider). The electronic archives, created and maintained by a certified company, benefit from the same legal value as the original document.

Companies can benefit by these advances in the law, enabling their users to:

  • scan the documents easily on a multifunctional device (preferably XEROX!),
  • OCR-process and index automatically the documents to ease future research,
  • transfer confidentially the electronic copies to Labgroup for secure archiving, probative archiving or for archiving of evidentiary value,
  • manage electronically all documents,
  • find easily archived documents thanks to a research engine such as Google
  • defend effectively your interests in case of litigation by producing the substantiating documents.

Furthermore, users will be able to continue to digitize paper documents without any need of change, the benefits of this solution offered by NG Partners/Xerox and Labgroup are numerous:

  • secure dematerialization of the information flow
  • increased compliance and guaranteed traceability
  • time savings in the research of information
  • greater productivity compared to classic methods

About Labgroup

Labgroup is a Luxembourg-based company that offers information management and archiving services to businesses in the financial and insurance sectors and to administrations and businesses from other sectors. Labgroup’s range of services includes digitising paper documents, storing and destroying physical archives, capturing and conserving electronic archives, protecting and restoring data, preserving IT media and giving consulting services and training. Labgroup also has offices in Ireland and Gibraltar. As a Financial Sector Professional (PSF), Labgroup is monitored by the Luxembourg Financial Services Supervisory Authority (Commission de Surveillance du Secteur Financier, CSSF). Labgroup is ISO 9001 and ISO 27001:2005 certified and will soon acquire PSDC status.

Links

Press pack English and French: www.labgroup.com/pr or attached
NG Partners : www.ngpartners.lu

Contact
Lab Luxembourg S.A.
Marketing Department
2, rue Edmond Reuter
L-5326 Contern
Luxembourg

T +352 350 222 1
F +352 350 222 350
marketing@labgroup.com
www.labgroup.com

Attachments

Labgroup Press Release _ EN.pdf

Labgroup Communiqué de presse _ FR.pdf

Articles about the Press Conference

Paperjam : “Tout le monde est concerné par l’archivage”

Soluxions-Magazine : “PSDC sans rien changer! NG Partners et Labgroup font le boulot”

Lëtzebuerger Journal :  “New solution to scan and archive data”

Luxemburger Wort : Against the (piles of) paper

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Discover the article on electronic archiving, released the 18th of September 2015, by the “Luxemburger Wort”.

The ideal of running a business without the use of any paper has gone one step forward by the adoption of a law which introduces a new e-archiving legal framework in Luxembourg. The law of the 25th July 2015 acknowledges, under defined rules, the same legal value of electronic documents than paper documents. Digitized documents and copies will benefit from a legal presumption of conformity without any legal risk for the company if the paper document no longer exists.

The association FedISA organised Thursday evening an event that brought together specialized service providers with over 150 potential customers. The new law creates the PSDC status (Digitalization and Archiving Service). If the service provider comply with technical regulation requirements, the Luxembourg Institute of Standardisation, Accreditation, Safety and Quality of Products and Services (ILNAS) delivers this PSDC status.

The Director of FedISA, Lucas Colet, expects three to four companies that will consider to adopt the PSDC status. Three of them were present on the event: Numen, a French group which is situated in Howald, Labgroup which is located in Contern and Vectis. Labgroup and Vectis collaborate with big international names like Xerox or Fujitsu. International Groups that operates in Luxembourg or banks could also be interested in adopting the PSDC status instead of using an external service. However the costs to become a PSDC are enormous. Labgroup has already invested several hundreds of thousand euros.

What about the legal value?

The success of the electronic archiving depends on one question: Will a foreign judge acknowledge the legal value of an electronic document? The lawyer Cyril Pierre-Beausse which has been a part in the creation of the law, is optimistic. The law is based on the international standards of ISO 27001 which concerns the information security. Furthermore, a new EU-regulation “eIDAS” will arrive in July 2016 that oblige judges in the EU to no longer refuse electronic documents as evidence. According to Jean Racine, Manager at Labgroup, the new law in Luxembourg on the electronic archiving in conjunction with the EU-regulation offer important guarantees.

Luxembourg is the “first mover” on making the paper document and the electronic document equivalent. This pioneering role can be advantageous. It could make the country more attractive and competitive. International companies could be interested to move their headquarters to Luxembourg. According to experts, the neighbouring countries are also interested to change the law in the favour of the electronic archiving.

The change for a company to adopt the electronic archiving is difficult. Cyril Pierre-Beausse however highlights that the adoption will help to be prepared for the new EU Data Protection Reform Strategy. Companies have to destroy all of their documents which at the exact moment when they are no longer been used. In an electronic archiving system, this process can be automated.

To consult the FRENCH version of the text, please download the PDF file here attached.

New solution to scan and archive data

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Discover the newest article on electronic archiving, released the 25th of September 2015, by the “Lëtzebuerger Journal”.

Labgroup from Contern and NG partners/Xerox have developed a new solution which enables the companies to scan data at their premises and to archive them securely at Labgroup. This solution, “made in Luxembourg”, will focus on small- and medium-sized businesses but will also interest the Big 4. The solution fulfils the requirements of the new law of the 25th July 2015, which introduces a new e-archiving framework. Labgroup is currently a candidate for the status “Digitalization and Archiving Service Provider” (PSDC), which will only be recognized after a certification process. The “e-Docubank” will be available from today on.

Labgroup has already been certified to ISO 27001. The common solutions have been, until now, that the documents were collected and scanned by Labgroup before being destroyed.

Interview fm in Luxembourg : Les entreprises sont-elles bien informées sur la dématérialisation?

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Découvrez l’interview sur la dématérialisation des données de Jean Racine, Business Development Director chez Labgroup, parue dans le magazin fm in Luxembourg du mois de septembre 2015.

La dématérialisation consiste à remplacer les supports physiques de l’information (papier le plus souvent) par des fichiers de données informatiques traitées sur ordinateurs. Quand la substitution est complète, on parle de “bureau sans papier”, mais la première étape vers cet idéal  consiste à numériser (scanner) les documents papier afin de stocker leur image.

 Pièce jointe

Article fm in Luxembourg

Invitation URB Wine Tasting Event Thursday, October 2, 2014

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Labgroup is pleased to invite you as a VIP to the URB Wine Tasting Event in Luxembourg, a unique event organized by the Belgian Business Club Luxembourg with great wine and food degustation provided by Delhaize. Please join us for this fun and casual event with great wine tasting, prizes, music and fun networking.

Date: Thursday 2 October 2014
Time: 6pm – 10pm
Organizers: Belgians in Luxembourg. Union Royale Belge Luxembourg (URB/BKV)
Address: Gallery Axento, 44 Ave. J-F Kennedy, Luxembourg
Registration: Register here before September 26, 2014.

Download invitation

Organizers and sponsors

URB-Delhaize-Labgroup

This event is by invitation only. The regular cost to attend this event is EUR 10/person. As a VIP, Labgroup will invite you with a special free entry pass. All funds towards charity. To register, please register using the online form below by September 26th. We will send you a confirmation email with all the details prior to the event.